[MANIFEST]
Five hundred exhibitors.
One list that is true.
Stop emailing spreadsheets. Exhibitors work through their own portal; you get one queue showing who has submitted what, who has ordered what, who has been invoiced, and who has not opened a single reminder you have sent.
22 form templates CSV catalogue import Automatic overdue alerts Lead capture add-on
The problem it solves
There is no single view of which exhibitor has completed what, paid which invoice, or ordered which products.
Organisers running 50 to 500 exhibitors live in fragmented workflows: emailing spreadsheets, chasing responses, sending invoices as attachments that go unanswered, and re-entering the same data across three systems. This module exists to collapse that into one queue.
Forms
Assign what each exhibitor actually needs.
A food vendor does not need the drone permit. A sponsor does not need the freight manifest. The connector system assigns forms per exhibitor — in bulk, or one at a time — so nobody fills in paperwork that does not apply to them.
Twenty-two templates, ready to go
Company bio, logos, insurance, vehicle registration, fascia sign, power, stage time, accreditation, booth specs, WHS, freight, catering, WiFi, sponsorship activation, product display, accessibility, marketing materials, drone approval, waste, signage, AV and post-event survey.
Or build your own
Drag-and-drop builder with sixteen field types — text, long text, email, phone, URL, URL redirect, number, date, time, select, radio, checkbox, file upload, rating, catalogue items and named responsible-person sign-off — with live preview and per-event deadlines.
Ordering
Stand orders without the email thread.
Upload your product catalogue as a CSV once per event. Exhibitors browse it in their portal, build an order and submit. You review, approve and invoice from the same screen — no back-and-forth about whether the trestle tables were confirmed.
- CSV catalogue per event. Different halls, different suppliers, different price lists — each event carries its own.
- Live order summary. Exhibitors see the running total in AUD as they build, so there are no surprises at invoice time.
- Supplier visibility. Suppliers get their own view of what has been ordered against them, without seeing the rest of your floor.
- Invoice tracking. Attach the Xero PDF, set the due date, mark it paid. Overdue invoices surface next to overdue forms.
Chasing
Know who is behind.
Chasing is not a memory exercise. Every exhibitor carries their own form progress and induction clearance on the one list, reminders go out on a schedule you set once, and a deadline that passes with nothing submitted raises an alert on its own.
Progress per exhibitor
Forms completed and induction clearance sit against each company in the list, so the ones holding up bump-in are visible without opening a record.
Configurable reminders
Set the schedule per event — 14 days, 7 days, 1 day before a deadline. Configure once, then leave it alone.
Overdue alerts
When a deadline passes with nothing submitted, the organiser is notified automatically. Nobody has to remember to check.
And the thing exhibitors actually rebook for
Paperwork is what you need from them. Pipeline is what they need from you. Lead capture gives every stand a scanning app and its own lead console — hot, warm or cold with a note attached — so at renewal the conversation is about leads generated rather than stand cost.
Licensed per exhibitor as an add-on. Many organisers resell it inside a stand package.
The exhibitor manual, replaced
Nobody reads the 40-page PDF.
Every exhibitor pack has one — a static PDF covering every rule for every exhibitor type, sent once and read by almost nobody. The Exhibitor Manual module replaces it with a portal that shows each exhibitor only what applies to them, tracks whether they have actually done it, and chases the ones who have not.
- Adapted per exhibitor type. A space-only stand sees different content to a shell-scheme sponsor — driven by what they registered for, not a one-size-fits-all document.
- Task management. Every required action is a task with an assignee and a status, not a paragraph buried on page 23.
- Automated sequences. A welcome email on registration, then progress-chasing on a schedule — so reminders happen whether or not anyone remembers to send them.
- A deadline on everything. Every required action shows its due date next to it, not in an appendix.
- Six languages. The exhibitor portal reads in English, Dutch, French, German, Spanish or Turkish. The organiser side stays English.
Bring one show across.
Import your exhibitor list, assign the forms, send the links. 28 days free, or until the day after your first event, up to 90 days. No card. You will know whether it holds up at your scale before you pay.